Are you planning a corporate event in Melbourne? One of the factors that can make or break the success of the event is choosing the right venue. If you want to ensure that your event runs smoothly and leaves a lasting impression, take a look at these common mistakes and how you should avoid them.
Underestimating Tech Needs
One of the most common mistakes when finding a venue is that people often book a venue with a weak Wi-Fi, limited AV gear, or even with no tech support. You can avoid this from happening by confirming if they include on-site tech support or if it is available for hire. You may also ask for a full list of AV equipment and test them during your site visit. If possible, bring along with you some adapters, HDMI cables, or USBs, just in case.
Choosing Style Over Substance
If you are going to choose a trendy space that may lack the essentials like soundproofing, proper lighting, or parking, you are making a huge mistake. When choosing the right venue, you always have to prioritise function over appearance because your venue should work for your event’s purpose. That said, you need to ensure practical features are in place.
Venue and Event Type Mismatch
Common mistakes include booking a formal ballroom for a casual workshop or a café for a high-stakes board meeting. This may not be common but you can avoid this uncomfortable situation by identifying the nature and tone of your event. Food offerings can also make a huge impact for the occasion. Thus, it should be based on the needs of the event, dietary requirements, or cultural preferences.
Forgetting the Need for Flexibility
Another common mistake that you may fall into is overlooking the needs of guests who are unfamiliar with the location or those who find mobility a challenge. Thus, you have to ask if there are wheelchair access, lifts, accessible toilets, or ramps in the area. If possible, pick a location that is centrally located with good public transport links and clear signage.
Skipping the Site Visit
There are times when you often rely on glossy photos and online reviews too much. This may result in skipping the importance of site visit. Doing this can also lead to failure if not given much attention. So, you have to book a walkthrough of the space before you commit to rent the space. If possible, you have to visit the venue yourself to check the lighting, acoustics, seating comfort, and general layout. You also have to observe the availability of parking spaces, venue signage, and how guests can navigate the place.
Choosing the right venue for your corporate event will be able to inspire, impress, and even provide new opportunities. Mistakes can easily be avoided if you consult us when you are looking for corporate function venues in Melbourne CBD. We can create special occasions tailored to your corporate event needs. If you need more information about our venues, you can talk to us first. Call us right away or download the brochure for all booking and venue details.
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